When more goods are needed
The store needs goods. Who approves, when will they arrive, and what is still payable?
Linked recordsIllustrative journey
- Demand
- Purchase approval
- Purchase order
- Goods received
- Invoices & balances
SOFTWARE FOR RETAILERS & STORE CHAINS
ERP for retail chains. From purchasing to finance.
Connect buying needs, purchasing, inventory, sales and loyalty points with accounting and finance. Tasks, HR, approvals, tools and equipment, and project sales keep records that teams can hand over, track and reconcile.
Illustrative workflow
One connected workflow
Source documentsProcessing statusResponsible person
- Team members
- 95
- Completed projects
- 150
- Years of experience
- 10
- Offices
- 3
Understand each store’s performanceRevenue, available stock, end-of-day cash and who is responsible.
Questions from chain owners
Add more stores.
Why do you still have to check everything yourself?
Sales performance, stock, cash and responsibility need shared records. Choose the task that sends you back for answers most often.
Store performance
Sales look good. Is store performance clear?
Sales alone cannot show whether they produce gross profit. You need records to review each store.
Records to reconcile
Revenue · Recorded cost of goods sold · Gross profit
Stock & capital
Goods are in stock. Can they be delivered to the customer?
Goods reserved for another order, in transit or at another warehouse make delivery promises uncertain.
Records to reconcile
Total stock · Reservations · Available to dispatch · Days in stock by serial
End-of-day cash
The store reports payment collected. Does the cash actually balance?
The reported total does not explain differences, who holds the money or handovers still pending.
Records to reconcile
Cash on hand · Physical count · Differences · Cash holder
Permissions & responsibility
Add another store. Why do decisions still come back to you?
When permissions to create, approve or view data are unclear, work often returns to one person for a decision.
Records to reconcile
Roles · Store scope · Approver · Status
Client
A customer returns. Do they have to start again?
When reception staff change, customers repeat their purchases and pending requests while staff ask several teams.
Records to reconcile
Customers · Purchases · Service records · Current step
From figures to transactions and responsibility
Find the issue. Trace the work to resolve it.
Trace store figures back to orders, goods, receipts and owners. Choose a situation to see how teams work together.
Swipe to choose a topic
Manage the whole chain
Add more stores. Can you still see the whole chain?
Each store updates separately, and managers have to ask several teams.
What managers can check
Trace chain activity to the relevant store, order, document and owner to find work still pending.
Steps that need to connect
Customers & quotations
Orders & policies
Purchasing & inventory
Delivery & after-sales
Payments & balances
Each serial-numbered item
You know total stock. Where is the exact item the customer needs?
Total stock does not show which item is in transit, reserved for a customer or under warranty.
What managers can check
Look up a serial to see its linked record, the steps it has passed and what still needs reconciliation.
Steps that need to connect
Receive the exact item
Track transfers
Link to the sales order
Reconcile delivery
Trace after-sales history
Project sales & installation
The contract is signed. Are installation and collection on the same schedule?
Goods arrive in batches, technicians work by item, and customers pay by milestone.
What managers can check
Review work in progress, delivery and installation batches, acceptance conditions and outstanding balances together.
Steps that need to connect
Quotation & approval
Contract & deposit
Deliver & install in batches
Acceptance
Collect & close
Follow the money
Revenue is recorded. Who holds the money, and has it reached the bank?
Counter cash, staff collections and pending deposits are at different stages.
What managers can check
Distinguish revenue, collected payments, cash held and confirmed bank receipts; trace documents and the responsible person.
Steps that need to connect
Collect & reconcile
Count physical cash
Close store cash
Hand over responsibility
Confirm bank receipt
Customers & after-sales
A customer returns. Do staff know what happened last time?
When staff change, the customer has to repeat their needs, purchases and repaired faults.
What managers can check
Use history at intake, identify the current owner and check technical work, parts or money still pending before returning the product.
Steps that need to connect
Retain customer history
Receive the device
Technical work & parts
Quotation & fees
Check & hand over
SPECIALIST WORKFLOWS FOR EQUIPMENT RETAIL
When goods have serial numbers,
and orders have installation batches.
Trace the exact item, completed work and amounts still pending. These workflows retain links between stores, warehouse, delivery and installation teams, and accounting.
One record across teams
Illustrative operating workflowOne serial. The full history.
Linked recordsDevice record
Look up by Serial / IMEI
- Identification
- Product · Serial / IMEI
- Location
- Source warehouse · Destination warehouse
- Related records
- Sales order · After-sales records
Beyond the total stock count
Teams working on the same record
Warehouse
The right item, at the right destination
Sales
Linked to the customer's order
After-sales
Trace goods already sold
5 steps to connectSwipe to continue →
Goods delivered. Is the work complete?
Linked recordsProject sales record
By work item and delivery batch
- Agreement
- Quotation · Contract
- Execution
- Work item · Delivery & installation batch
- Reconciliation
- Acceptance · Collection milestone
Work tied to payment milestones
Teams working on the same record
Sales
Aligned with the quotation and contract
Delivery & installation team
Clear work and assigned people
Accounting
Reconcile payment milestones and balances
5 steps to connectSwipe to continue →
Money collected. Who holds it?
Linked recordsCollection record
By document and cash holder
- Collection source
- Sales order · Receipt document
- Handover
- Store · Cash holder
- Confirmation
- Deposit record · Bank
Revenue and cash held are different
Teams working on the same record
Cashier
Collect, reconcile and count
Cash holder
Clear handover responsibility
Accounting
Confirm bank receipts
5 steps to connectSwipe to continue →
PLATFORMS & SERVICES
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Deploy it around your needs.
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LET’S GET STARTED
Which questions do you
keep having to ask?
End-of-day cash, goods in transit, unpaid balances or records awaiting action? Tell us what makes your chain difficult to manage so we can clarify the process and implementation scope together.
Discuss what is holding you up